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Administrative Assistant - Administration

Date Posted: May 16, 2018
Location: Surrey, BC

Administrative Assistant - Administration Overview

Reports To:
Branch Manager

Summary:
The Administrative Assistant will be responsible for front end support in our Surrey location. The ideal candidate will be responsible for performing all administrative functions. These functions include, reception duties, procurement, shipping and receiving, sales, estimates and distribution of materials to and from site as required.

Responsibilities:

  • Perform receptionist duties; answering phones, greeting walk ins, ordering office supplies, assisting with remote requests from other branches
  • Request quotes from vendors
  • Create purchase orders (PO) within the company ERP system as requested
  • Assist with inventory management by receiving packing slips appropriately and fulfilling inventory items on sales orders
  • Request invoicing from Accounts Receivable
  • Input opportunities and estimates into the ERP system and convert these into sales orders upon receipt of a PO from the customer
  • Create projects with tasks, sub tasks, and resources
  • Act as a resource for gathering and distributing materials to site if needed
  • Assist with shipping and receiving duties as needed

Requirements:

  • A minimum 2-3 years relevant experience in an administrative position
  • Experience working with Microsoft Office/Outlook is a requirement
  • Experience with ERP software (specifically Netsuite) is an asset
  • Certificate or diploma is an asset
  • Must be organized and analytical
  • Strong written and verbal communication
  • Excellent Customer Service focus



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